Germany Business Visa Cover Letter Sample

A business visa request letter that must be written by the company on behalf of employees traveling to Germany for business meetings, meetings, or fair visits.

Template Text

Petition_Template.txt

[Date: DD.MM.YYYY]

Consulate General of the Federal Republic of Germany in Istanbul
Visa Section

Subject: Business Visa Application for Mr./Ms. [Employee's Full Name]

Dear Sir/Madam,

This letter is to formally request a short-stay business visa for our employee, Mr./Ms. [Employee's Full Name], holding passport number [Passport Number]. 

Mr./Ms. [Employee's Last Name] is employed at [Your Company's Name] as a [Employee's Title, e.g., Sales Manager] since [Start Date of Employment].

The purpose of his/her trip to Germany is to attend business meetings with our partner company [Name of Company in Germany] / attend the [Name of Exhibition] exhibition in [City Name, e.g., Frankfurt]. His/Her planned travel dates are from [Departure Date] to [Return Date].

We, [Your Company's Name], confirm that we will take full financial responsibility for this business trip. All expenses including flights, accommodation, local transportation, and daily allowances will be entirely covered by our company. 

We guarantee that Mr./Ms. [Employee's Last Name] will comply with all German and Schengen laws during his/her stay and will return to Turkey upon the completion of this business trip to resume his/her professional duties at our company.

Please find the official invitation letter from [Name of Company in Germany / Fair Organization] and our company's official documents enclosed in the application file.

Should you require any further information, please feel free to contact us.

Sincerely,

[Authorized Person's Full Name]
[Authorized Person's Title, e.g., General Manager]
[Company Name]
[Company Contact Number]
[Company Email Address]
[Company Stamp and Authorized Signature]

What is the Difference Between a Business Visa Cover Letter and a Tourist Visa Cover Letter?

Business Visa request letters are completely different from tourist letters. While individuals pay for their travel expenses themselves for tourist visas, it must be clearly stated in the letter that all expenses of the employee are covered by the employing company (or the inviting company) for business visas.

Is a Commercial Invitation Form Mandatory?

Yes, if you are requesting a business visa, it is not enough just to write a letter. An official Commercial Invitation Letter issued in your name from the company you are going to or the fair you are attending in Germany must be added to the application file. Your purpose of visit and dates must be written on the invitation.

What Should Be Included in a Business Visa Cover Letter

The title of the employee and their role in the company.
The purpose of going to Germany (Which company will be met, which project will be involved in, or which fair will be attended).
A commitment that all financial expenses are covered by the company.
The document must definitely be printed on the company's original letterhead and approved with a wet signature and stamp.

Don't Leave It to Chance

Consulates may reject your visa for the slightest mistake. Let our expert staff perfectly handle all your form filling, sworn translation and English/German petition writing processes.